Careers

Job Reports To: Executive Director
Rate: $35.00-40.00/hour
Employee Non-Exempt Status: 10 - 15 hours per week, M-F
Employment Type: Part-time, Flex-time, Hybrid Work
Location: Roseland, NJ
COVID-19 considerations: Proof of vaccination required

Position Summary
This part time employee position is responsible for aspects related to management of fiscal responsibilities of the SUDC Foundation. Responsibilities include, but are not limited, to the following: Record day to day financial transactions and complete posting process. Create and analyze financial reports and ensure legal compliance, process accounts payable and receivable, manage invoices and tax payments, administer ADP payroll and HR records (time-off requests), reconcile accounts to ensure their accuracy and assist in annual audit. They also work closely with the contracted accounting firm and provides all necessary financial data for annual audit and 990.

This position reports to the Executive Director to meet the needs of the Foundation. Flexible work schedule: hybrid/remote. Individual will need to occasionally pick up paper checks and back up at our Roseland, NJ office.

Administrative:

• Provide internal administrative oversight for organization budget compliance.
• Administer ADP payroll and HR record keeping Time off requests, Reimbursements.
• Manage all aspects of foundation accounting receivables and payables with bimonthly income reports, and monthly budget actuals. Manage Annual Audit and Tax Returns.
• Reconciles bank accounts and provides monthly reports to Executive Director and Treasurer.
• Keeps clear records of all Foundation account activity and alerts Executive Director of any discrepancies or essential actions in a timely manner. Reconciles credit card statements.
• Provides P&L and budget to actual reports for Quarterly Board of Directors meetings.
• Manage purchase orders upon approval.

Other: Execute all other reasonable duties and projects as assigned by the Executive Director

Skills and Abilities Required:
Qualified candidates will have three (3) or more years of nonprofit bookkeeping experience and be highly proficient in Microsoft Excel, QuickBooks applications and ADP processes. Excellent project management, organizational skills and managing processes. Highest professionalism and attention to detail required. Ability to deal with a diversity of individuals at all organizational levels.

Education and or Experience:
Associate's Degree (AA/AS) or equivalent; three to five years related experience; or equivalent combination of education and experience.

Candidate will follow the Foundation’s code of conduct and ethics guidelines and complete the Foundation’s training in HIPAA.

Employment Type:
Part time

Employment Location:
One location, Roseland, NJ: hybrid

The above statements are intended to describe the general nature and level of work being performed. They are not intended to be an exhaustive list of all responsibilities, duties and skills required.

Interested Candidates should email [email protected] or call 973-795-1268

The SUDC Foundation is an equal opportunity employer that is committed to diversity and inclusion in the workplace. We prohibit discrimination and harassment of any kind based on race, color, sex, religion, sexual orientation, national origin, disability, genetic information, pregnancy, or any other protected characteristic as outlined by federal, state, or local laws.

This policy applies to all employment practices within our organization, including hiring, recruiting, promotion, termination, layoff, recall, leave of absence, compensation, benefits, training, and apprenticeship. The SUDC Foundation makes hiring decisions based solely on qualifications, merit, and business needs at the time.