Family Retreat 2022 Registration

Schedule of Events

Friday

Family Poolside Cabanas Reserved from 12:30pm-4:30pm for early arrivals

Welcome Table – 1pm - 4pm

Ambassador Program Volunteer Welcome – 3:30pm - 4:15pm
An opportunity for Ambassadors in attendance to re-connect and chart out the weekend responsibilities. Facilitated by Ambassador Program Coordinator, Lily Crandall. Program sign up required.

Meet & Greet SUDC Foundation Staff - 4:30pm - 5pm
A casual gathering where retreat attendees can socialize with SUDC Foundation staff and ask questions regarding their specific role (s) at the Foundation. Program sign up not required.

Welcome Gathering - 5pm - 6:45pm
A warm welcome reception hosted amidst the graceful beauty of Texas Hill Country, with complimentary refreshments for all SUDC families attending the retreat weekend. SUDC Foundation President, Laura Gould will open the evening with a brief welcome and overview of activities for the weekend. Families will have the opportunity to connect and rekindle friendships with one another as they mingle amid the oak-covered hills and stunning landscape. Program sign up not required.

Teen Event - 7pm - 9pm
Held in the resort's teen lounge, teens will be able to meet new friends and share experiences with each other over some snacks and games. Ages 12 and up. Program sign up required.

Grandparents Dessert - 7pm - 8pm
Coffee and dessert hour for grandparents to gather, meet, and learn a new coping skill, facilitated by a counselor. Program sign up required.

Dad’s Night Out - 8:30pm – 10pm
Join together on the lawn for beverages and games with SUDC Dads for an evening of getting to know each other and some much needed "Dads only" time. Program sign up required.

Saturday

Family Poolside Cabanas Reserved from 10am - 4pm

Family Memorial Craft- Drop-in activity – 10am - 3pm

Early Morning Yoga – 6:30am – 7:15am - Ages 16 and up
Awaken your soul with restorative morning yoga. Deep breathing exercises, mindful meditation, and relaxation techniques to find balance, self-healing, and wellness. Program sign up required.

Rejuvenating Group Run – 6:30am - 7:15am
Led by two SUDC Foundation Ambassadors an invigorating 2-mile group run where participants can set their own pace. Program sign up required.

Sunrise Family Walk – 7:15am - 8am
Begin the day with a beautiful Texas sunrise and some light exercise along with other SUDC family members for a casual walk around the resort grounds, led by an SUDC Foundation Ambassador. Program sign up required.

Breakfast and Foundation Update – 9am - 10am
Families will enjoy a complimentary delicious buffet breakfast comprised of cuisine specialties with a Texas Hill County flare and refreshing beverages, as they prepare for the busy day of uplifting and nurturing activities. Laura Gould, President, will share a brief update on SUDC Foundation initiatives for the upcoming year. Program sign up not required.

Keynote Speaker – 11:15am - 12:15pm
Lisa Keefauver is a social worker turned grief and empathy activist. She uses her personal and professional experiences with grief and loss over the past 20 years to create a grief-smart culture. As founder of Reimagining Grief, Host of the podcast, Grief is a Sneaky Bitch, and Adjunct Professor of Loss and Grief at Steve Hicks School of Social Work at University of Texas at Austin, she is transforming and expanding our understanding of grief, and changing the lives of individuals, communities and organizations along the way. Lisa uses her warmth, vulnerability, curiosity, humor and therapeutic skills in her work as an inspirational speaker, writer, podcast host, grief guide, educator and organizational consultant. Program sign up required.

Children’s Grief Workshops by Age - 10:15am - 11am
While parents and family members attend morning sessions children may partake in therapeutic interactive activities to meet new friends while learning tips on how to navigate their own personal grief. Program sign up required.

• Children’s Programming (Ages 4-7)
• Tweens Programming (Ages 8-12)
• Teenager Programming (Ages 13+)

Children’s Fun Activities - 11:15am - 12:15am
Program sign up required.

Zoomagination Animal Show - All Ages
Touch, feel, and learn about some amazing animals from around the world! This up close and personal animal show is sure to create lasting memories for the whole family.

Children’s Yoga – Ages 4 – 12
A fun and interactive yoga experience geared towards young children; this class instructs children to get into different bug positions that will stretch and relax the body.

Golf at TPC San Antonio - 12:30pm
TPC San Antonio golf course ensures a special one-of-a-kind experience for everyone playing. While built with professionals in mind, TPC San Antonio has six sets of tees providing golfers of all skill levels with an enjoyable challenge. Foursomes will be assigned. Program sign up required.

Saturday Lunch on your own with complimentary vouchers provided by the SUDC Foundation - 12:30pm - 1:45pm

Grief Coping Skills Workshop - 2pm – 2:45 pm
Explore elements of grief and to share your own experiences and emotions in an intimate and supportive environment while learning new coping skills. Program sign up required.

Sound Healing - 3pm - 3:45pm
A set of therapeutic practices that use the vehicles of sound + water + intention to promote beneficial changes at various levels: anatomical, physiological, emotional, psychological, and spiritual. Program sign up required.

Break - 3:45pm - 5:30pm

Festive Taco Dinner – 5:30pm - 6:30pm
Complimentary fun taco night for all attendees, decorated with piñatas and beautiful paper flowers. Program sign up not required.

Celebration of Life – 6:45pm – 7:45pm
Families will be invited to gather with all retreat attendees on Saturday evening, for a tender remembrance to commemorate and honor the memory of SUDC children gone too soon. Program sign up not required.

Kids Fun and S’mores (All Ages) – 7:45pm - 8:30pm
Program sign up not required.

Mom’s Night - 8:30pm - 10pm
Join along with SUDC Moms for a relaxed evening of socialization, sharing and some much-needed "Moms only" time. Program sign up required.

Sunday

Cabanas Reserved from 10am - 2pm

Sunrise Family Walk – 6:30am – 7:15am
Begin the day with a beautiful Texas sunrise and some light exercise along with other SUDC family members for a casual walk around the resort grounds. Program sign up required.

Rejuvenating Group Run – 7am - 8am
Led by two SUDC Foundation Ambassadors an invigorating 2-mile group run where participants can set at their own pace. Program sign up required.

Farewell Brunch – 9am – 10am
Families will enjoy a complimentary delicious buffet breakfast comprised of cuisine specialties with a Texas Hill County flare and refreshing beverages, as they gather to say goodbye until we meet again. Program sign up required.

Journaling - 10:15am - 11:15am
Learn the benefits of journaling through grief as well as some different techniques to help get you started using this practical coping skill. Program sign up required.

Sharing Circle - 11:30am - 12:30pm
An informal support circle led by our Family Services Coordinator for families to get together and share stories about their children. Program sign up required.

Mandate:

While attending inside sessions/workshops at the SUDC Foundation Family Retreat (“Retreat”), you agree that you and all retreat participants with you over the age of 2 will wear a properly fitting mask over your nose and mouth except when eating or drinking in designated areas. Masks may not have exhaust vents. Bandanas, face shields, and gaiters are not permitted.

Program Registration

To assist with planning/supplies/safe space, we are requesting sign-ups for these activities.

All SUDC Foundation guidelines, applicable laws, and details of the retreat are subject to change based on local and national COVID-19 mitigation guidelines and the rules, codes, regulations, instructions, and guidance from governing agencies, local authorities, the event location, and the SUDC Foundation to ensure the health and safety of all Retreat guests.

Participant 1

Participant 2

Participant 3

Participant 4

Participant 5

Participant 6

Participant 7

Additional Information

Photo and Video Waiver

By submitting this form and participating in online and/or in person activities as part of the SUDC Foundation's 2022 Family Retreat, I hereby grant permission to the SUDC Foundation and its representatives to take photographs and video recordings of myself and any other family attendees I have registered in this form, including legally dependent minors, and to make recordings inclusive of our recorded voices and names at the SUDC Foundation’s 2022 Family Retreat.

I further grant to the producers, the SUDC Foundation, its servants, agents or employees, and their representatives the right to reproduce, use, exhibit, display, broadcast, distribute and create derivative works of these images and recordings in any media now known or later developed, which may include my name or the names of anyone else listed in this consent. I acknowledge that the SUDC Foundation owns all rights to the images and records. I hereby waive any right to inspect or approve the use of the images or recordings or of any written copy. I further waive all moral rights. I also waive any right to royalties or other compensation arising from or related to the use of the images, recordings, or materials. I hereby release, defend, indemnify and hold harmless the producers, the SUDC Foundation, it servants, agents or employees, from and against any claims, damages or liability arising from or related to the user of the images, recordings or materials, including but not limited to claims of defamation, invasion of privacy, or rights of publicity or copyright infringement, or any misuse, distortion, blurring, alteration, optical illusion or use in composite form that may occur or be produced in taking, processing, reduction or production of the finished product, its publication or distribution. I am 18 years of age or older and I am competent to contract in my own name. I have read this document before signing below, and I fully understand the contents, meaning and impact of this consent, waiver, indemnity and release. This consent, waiver, indemnity and release is binding on me and any minors I may have included in this release, my heirs, executors, administrators and assigns.

Disclaimer:

You agree to follow all SUDC Foundation guidelines and all applicable laws while attending events and activities at the Retreat. You understand, agree, and hereby consent that your failure or disregard to follow any guidelines or laws in effect during your attendance at the Retreat is hereby sufficient grounds to be excluded from attending the Retreat by the SUDC Foundation in its sole discretion, and you hereby consent in advance to immediately leave and exit the Retreat, without protest or refund, upon request by the SUDC Foundation due to your refusal to follow said protocols, as determined in the SUDC Foundation’s sole discretion.

All SUDC Foundation guidelines, applicable laws, and details of the retreat are subject to change based on local and national COVID-19 mitigation guidelines and the rules, codes, regulations, instructions, and guidance from governing agencies, local authorities, the event location, and the SUDC Foundation to ensure the health and safety of all Retreat guests.

When making your travel arrangements, we would encourage you to ensure that your bookings are refundable. It is our hope to proceed with the event; however, the COVID pandemic is ever-present and evolving. Our goal will always be to ensure the safety of all participants. If the retreat needs to be canceled as determined in our sole discretion, the SUDC Foundation will not be responsible for any fees or penalties incurred by you resulting from the cancellation of the event, including but not limited to fees or penalties relating to rescheduling flights or travel plans. In the event of our cancellation of the Retreat for any reason, our sole liability to you will be the refund of the Retreat fees paid by you prior to cancellation, minus a reasonable convenience fee.

Liability Clause provided at time of signature:

As a condition of your participation in this Retreat, you hereby agree to assume full responsibility for, and to indemnify, hold harmless and defend the SUDC Foundation and each of its trustees, officers, employees and agents as well as any affiliated corporations, partnerships, and joint ventures from and against, any and all claims, demands, damages, judgments and liabilities (including, but not limited to, liabilities for penalties and reasonable attorney's fees) of any nature whatsoever resulting from or arising out of exposure to COVID-19, COVID variants or any other infectious disease or illness (“Infectious Disease”) on the part of the SUDC Foundation, its directors, officers, employees, agents, vendors, or independent contractors, or any other person as part of the audience for the Retreat or resulting from your traveling to or from the Retreat.

YOU UNDERSTAND AND AGREE THAT THE SUDC FOUNDATION DOES NOT ASSUME ANY RESPONSIBILITY OR OBLIGATION TO PROVIDE FINANCIAL OR OTHER ASSISTANCE, INCLUDING BUT NOT LIMITED TO MEDICAL, HEALTH, OR DISABLITY ASSISTANCE IN THE EVENT OF YOUR OR YOUR FAMILY’S INJURY OR ILLNESS. IN THE EVENT THAT YOU OR YOUR FAMILY MEMBER IS INJURED, BECOMES ILL, OR SUFFERS COMPLICATIONS AS A RESULT OF YOUR PARTICIPATION IN THE RETREAT, YOU AGREE TO RELEASE AND HOLD HARMLESS THE SUDC FOUNDATION FROM SUCH LIABILITY.

BY COMPLETING THE REGISTRATION FOR THIS RETREAT, YOU HAVE CAREFULLY READ AND FULLY UNDERSTAND ALL PROVISIONS OF THIS WAIVER.