Event Planning

SUDC staff assistance and/or guidance through regular and as-needed event support calls. Support calls often include an initial planning and brainstorming call with the Director of Development, monthly check-in calls and weekly check-in calls the month prior to the event. 

SUDC Foundation’s IRS Determination Letter. As you are requesting donations or sponsorships, you may be asked to share the Foundation’s IRS Determination Letter. This letter is proof of the SUDC Foundation’s 501c3 status, which is a designation from the United States Internal Revenue Service that the Foundation is a not-for-profit organization and is tax-exempt. Your donors or sponsors may need this letter for filing their taxes and for record-keeping purposes. Please be sure to speak with a representative of the SUDC Foundation before you use this letter. 

SUDC Foundation Financial Information. You may also be asked to share financial information on the SUDC Foundation as you are requesting sponsorships and donations. The SUDC Foundation believes in complete transparency with respect to its financial information. The Foundation will provide past and present financial documentation, free of charge, for anyone who would like to see it.   

Guidance navigating local fundraising laws. If you plan to use raffles as part of fundraising for your events, there may be different laws or regulations they are subject to depending on where you live. No matter where you live, SUDC Foundation staff can assist you in researching and helping you adhere to local raffle regulations. 

Assistance with the creation of online registration site for your event.

 
Credit card processing. The Foundation also has access to mobile credit card readers you can borrow for your event. In the event a mobile card reader is not available, the Foundation’s event team will instruct you how to process credit card payments directly to the SUDC Foundation.

Inclusion of your event in SUDC Foundation communication channels including the Foundation’s website (sudc.org), monthly e-news, Facebook page, Twitter and Instagram accounts and other printed materials. Free memorial websites for any registered family to remember a child lost to SUDC. The site is hosted on the SUDC Foundation’s website and features an optional page to publicize any event you host in support of the SUDC Foundation’s mission. To request a memorial website, please fill out a Memorial Site Request Form. Event planning email group for open communication with other SUDC Foundation supporters Press releases written specifically for your event.

Digital files of the SUDC Foundation logo, photos and first names of children lost to SUDC whose parents/guardians gave permission for their use in fundraising and memorial activities. (Please note that in order to obtain permission to use digital files, the Fundraiser Host Ambassador must sign a Memorandum of Understanding provided by the SUDC Foundation). Copies of SUDC Literature including flyers outlining SUDC and the work of the SUDC Foundation for general or medical audiences, newsletters and Frequently Asked Questions brochures. SUDC Foundation promotional materials including bags, pens, event banner and quilt, if available SUDC Foundation videos including: Explaining the Unexplained: A short and poignant video that captures facts on SUDC and its raw, emotional cost. The Faces of SUDC: A video featuring children taken far too soon from SUDC. Love Beyond Reason: An 8-minute documentary depicting the challenges the medical community faces as it tries to understand this classification of death and the heartache of parents and families who have experienced the sudden loss of a thriving child with no medical cause or explanation. Additional event planning toolkits including branded artwork and more resources for specific types of fundraising events.